And a scientist, in his old age, waited, and waited, to give a speech at a particular dinner in a nearby country. Finally, down the end of the program, after the audience had grown glassy-eyed from series of talk, he arose and said, ” Well, at this hour, I fear the mind is too weary to listen to the speech I have prepared. I had intended to discuss one of the chapters of my new book…” He, certainly, had gotten back in the simplest but most effective way at the individual(s) who was responsible for such a poorly planned event. How well this EASY TO PRACTICE TIPS ON PLANNING AN EVENT who have helped.
Many atimes, we see or attend events, shows or programs which could have been rich and of great benefit, but, however, it somehow gets spoiled by poor planning.
Well, it happens sometimes due to many reasons which are most times avoidable. But, can it be fixed? you may ask. Sure, it definitely can be fixed.
But, very important, as you read through, don’t forget to beckon or share this with program chairmen or members of a particular event planning committee of at least a few organizations/setups planning to organize a program.
Without any further ado, sit back on the easy-chair and pick up your highlighter as we consider 7 easy-to-practise tips on planning an event.
1. PREPARE IN ADVANCE
There’s nothing so relieving as preparing afore time for a program. Don’t wait until it’s almost at your face before you kick-start. Always remember the saying, ‘ more haste, less speed.’
It’ll be wise for you as a planning committee to contact the performers or entertainers you have in mind as early as possible to give both parties ample time to drive the function into their schedule.
You see, performers, entertainers, or celebrities are consumed with a lot of daily activities. So, if you don’t give them a long-time notification, they might as well not find themselves guilty if they do not appear at your function or event. So don’t give them that privilege.
2. TAKE THE RIGHT APPROACH MECHANISM
It won’t speak well if you buttonhole celebrities or performers at eateries, airport or in another event just to make them attend your program.
Take the right approach mechanism. And what is the right approach mechanism you may ask, it’s simple. Approach them by mail which you’ll most likely get through their various social media handles, and/or through their managers/publicity representatives.
3. SUBMIT DETAILS
If the letter/mail you sent through the above mentioned approach mechanism is smiled at, then you can proceed to give cogent details about how the event is going to unfold.
Details like time of the program, venue, type of program, the estimated number of audience and many other whatnots.
4. GIVE EXTRA DETAIL ABOUT THE ENTERTAINER’S FEATURE TIME ON THE PROGRAM
You shouldn’t just go ahead to give a performer the kick off time for the show and sideline the approximate time he’ll be going on stage.
Why? This is simply because it won’t go down well with the performer if he’s been called on stage after a long-time on the seat. That will definitely water-down his morale before going on stage. And you know, a performer must himself be the concert.
5. DOUBLE-CHECK YOUR PUBLIC ADDRESS SYSTEM
Never forget to do a round check on your public address system. It won’t be palatable when the audience find it hard to pick up what’s the emcee is saying due to poor public address system. Also ensure that your public address system complements your proposed venue.
6. GIVE IT A BALANCED MIX
This is very important, always learn to have a good blend of performers. Don’t condense the program with just the same set of performers.
Let me provide you with an illustration; you attended an event in which there were live performances, 20 singers and 2 comedians. How do you think it will go down? (Let’s see your answer in the comment section, there’s a lot going on down there.)
Encores could be accepted but, first and foremost, have a roundtable talk with your performers about it. There’s no problem about it but warn against overkill.
Now, in case, you find this as useful, which you definitely will, why don’t you hit the share buttons to make others a beneficiary.